Handbell Ringers of Great Britain - North West Region

ANNUAL GENERAL MEETING

 

Notice is hereby given that the Annual General Meeting of the North West Region of HRGB

will be held on Saturday, 18^th March 2017, commencing at 1.15 pm

at the Infants’ Hall, Bury Grammar School, Bridge Road, Bury, BL9 0HG

                                   

AGENDA

 

1. Apologies for absence

 

1. Minutes of the last AGM (draft Minutes enclosed with this Agenda)

 

1. Matters arising from the Minutes

 

1. Correspondence

 

1. Chairman’s Report

 

1. Secretary’s Report

 

1. Presentation of Accounts for the year ended 31^st December 2016

 

1. Election of Officers to the Regional Committee:
   1. Chairman
   2. Secretary
   3. Treasurer
   4. Two representatives to the National Executive Committee
   5. Committee Members
   6. Junior Member
   7. Examiner of Accounts

 

1. Regional, National and International Events 2017 and 2018.

 

10.    Any other business

 

11.    Date and place of next AGM

 

_________________________________________

 

 

NOMINATIONS

 

The following postal nominations have been received for new Committee Members:

 

Sue Hunter              Proposed: Norma Parke                     Seconded: Jeanne Clements

Sheila Harris           Proposed: Margaret Smith                 Seconded: Vicky Daley

 

 

PROPOSALS FOR CONSIDERATION AT THE AGM

 

No Proposals have been received.

 

 

	Registered Charity numbers 298945 (England) and SC038918 (Scotland)

 

 

 

 

HRGB NORTH WEST REGION

Minutes of the Annual General Meeting held at Maghull Parish Church Hall on 5^th March 2016, commencing at 11.30 am.

Present:  Nineteen members of HRGB attended, as follows:  John Partington (Hon Life President of the NW Region), Independent Members  Jennifer Jackson and Linda Parkington, and representatives of the following teams:  Bishop’s HR, Greystoke HR, Kinder Ringers, Kirkby Lonsdale HR, Maghull Parish HR and Saddleworth HR.

The Meeting was chaired by Martin Doran (Treasurer) because Beth McCord (Chairman) was unable to attend due to illness.  He began by welcoming everyone to the Meeting.

Apologies for Absence:Beth McCord, Molly Rennie, David Cleave, Annice Hawley, Barbara and John Bowley, the following teams: Dean, Marron Valley, Sale, Hoad View, Morecambe, Tantony, Gresford, and members of the following teams who were unable to attend: Bishop’s, Greystoke, Kinder, Kirkby Lonsdale and Maghull Parish Handbell Ringers.

 

Minutes of the Annual General Meetingheld on 21^st March 2015 were read out.  It was proposed by Chris Bayliss, seconded by Jo Healy and agreed unanimously that they be accepted as a correct record.  They were signed by Martin Doran.

 

Matters Arising from the Minutes – there were no matters arising which did not appear on the Agenda.

 

Chairman’s Report– this had been sent by Beth McCord to Martin Doran.  It was read out and accepted by the meeting.

 

Secretary’s Report– the Secretary’s report on a busy year, due to preparations for the National Rally in April 2016 at Newton Rigg, was accepted by the Meeting.

 

Treasurer’s Report and Presentation of Accounts– Martin Doran presented the accounts for the year to 31^st December 2015 and thanked Chris Bayliss for examining them.  The Region’s profit had been good considering that income was reduced – the reduction in the national rebate was a cause for concern as it reflected a decline in membership, and this would need to be addressed by the Region in the longer term.   It was proposed by Linda Parkington, seconded by Derek Jackson and agreed unanimously that the accounts be accepted.

 

Election of Officers and Committee Members:

·         Chairman – Beth McCord had indicated that she would be happy to continue as Chairman, and was re-elected unopposed.

·         Treasurer– Martin Doran wished to step down, and Chris Ellison had been nominated by Anne Royle, seconded by Di Hetherington, for the post of Treasurer.  She was elected unopposed; however, as the National Rally at the beginning of April was so close, and Martin had undertaken all the financial work for the Rally, it was agreed that he should continue as acting Treasurer until after the Rally, then hand over to Chris.

·         Secretary – as Chris Ellison was taking up the post of Treasurer, there was a vacancy for Secretary.  Irene Merson had been proposed by Chris Ellison and seconded by Alan Cox for this post, and was elected unopposed.

·         NEC Representatives– Beth McCord and Margaret Hubbard were both willing to continue and this was agreed.

·         Junior Member– no nominations had been received so it was agreed that Derek Jackson should continue to have responsibility for liaison with junior members, and the Committee would co-opt an individual junior if this became necessary for a specific purpose.

·         Committee Members– with the exception of Mavis Green, who had indicated that she wished to stand down, all existing Committee Members were re-elected, ie Alan Cox, Anne Hopley, Margaret Hubbard, Derek Jackson, Jennifer Jackson and Linda Parkington.

·         Examiner of Accounts– Chris Bayliss had indicated that he would be prepared to continue as Examiner of Accounts, if Chris Ellison was unable to find anyone locally to undertake this.

 

Martin Doran and Mavis Green were thanked by the Meeting for their service on the Committee.

 

National and Regional Events–

·         The National Rally was to be held at Newton Rigg College, near Penrith, on 1^st to 3^rd April 2016 and preparations were now well in hand.  Because of the National Rally, there would be no North West Spring Rally this year.

·         There would be a Summer Ring at Gresford on 18^th June 2016.

·         Autumn Rallies – the Committee would be looking for teams to host two Autumn rallies, and more details would be published after the National Rally.

·         The Golden Jubilee National Rally would be held in Exeter on 9^th to 11^th April 2017.

·         It was noted that the actual date of the Golden Jubilee would be 7^th October 2017 and this fell on a Saturday.  The North West Committee would be keeping this in mind.

 

Any Other Business  - Simon Rennie mentioned that there were articles for sale in support of the Maghull Parish Church’s Appeal for £10,000 to refurbish the tower bells.

 

Date of next Annual General Meeting – it was expected that this would take place in conjunction with the March, 2017 Spring Rally at Lostock Hall Academy.  The date would be confirmed by the Committee as soon as availability of the venue was known.

 

Martin was thanked for chairing the Meeting, which closed at 12.20 pm.